This is the Ulster Unionist Party`s Privacy Policy. We take your privacy very seriously and aim to ensure that we comply with all aspects of the EU General Data Protection Regulation (“GDPR”) which comes into force across the European Union on 25th May 2018 and brings with it significant changes to data protection laws.
If you have any queries regarding our Privacy Policy, please contact us at the following address:
Data Protection Officer
Ulster Unionist Party
Strandtown Hall
2 – 4 Belmont Road
Belfast
BT4 2AN
We can also be contacted by email at [email protected]
Or alternatively ring us on 028 9047 4630 and ask to speak to the Data Protection Officer.
Our Commitment
The Ulster Unionist Party is committed to ensuring the security and protection of your personal information that we process, and to provide a compliant and consistent approach to data protection. We recognise our obligations in updating and expanding this program to meet the demands of the GDPR.
The Ulster Unionist Party takes the privacy and security of individuals and their personal information very seriously. Personal information which you submit to the Ulster Unionist Party is stored on secure servers and we take every reasonable measure and precaution to protect and secure the personal data that we process and prevent unauthorised access, alteration, disclosure or destruction.
You can have access to your personal information which is held on our files by writing to the Data Protection Officer. Contact details are above.
Data Collection and Use
The Ulster Unionist Party does not automatically capture or store personal information. You may be asked for personal information if you complete one of the forms on our website or a form or leaflet delivered by an Ulster Unionist Party elected representative, member or activist.
Membership
We collect your name and contact information, including your postal address, email address and telephone numbers. We also ask for your date of birth, occupation, details of criminal convictions (if any) and membership of other political parties.
We collect this information to check that you meet the conditions of membership, for membership renewal, and to assist us in keeping you informed about the activities of the Ulster Unionist Party and its elected representatives, including internal candidate selection.
This information will be treated confidentially and we will never share this information to any organisation or individual outside the Ulster Unionist Party without your consent.
The Ulster Unionist Party`s general retention policy is to hold information for 7 years.
Contact
If you contact us using our messaging service on our website, we will ask you for your name, email address and phone number. This information will be used for contacting you, to help us provide you with the information you require in response to your query and keep you updated with the activities of the Ulster Unionist Party. We may also need to transfer this information to Ulster Unionist Party political representatives to deal with your specific issue.
This information will be treated confidentially and we will never share this information to any organisation or individual outside the Ulster Unionist Party without your consent.
The Ulster Unionist Party`s general retention policy is to hold information for 7 years.
Constituents
You may also be asked for personal information if you fill out a form or leaflet delivered by a local Ulster Unionist Party representative or activist. This may include your name, address, telephone number and email address.
This may be used to keep you updated with issues which you or others have raised in your constituency, deal with ongoing casework and to keep you updated with the activities of your local Ulster Unionist Party representatives and activists.
This information will be treated confidentially and we will never share or this information to any organisation or individual outside the Ulster Unionist Party without your consent.
The Ulster Unionist Party`s general retention policy is to hold information for 7 years. In some circumstances, such as to meet legal obligations, to help resolve disputes and deal with your ongoing casework we may hold on to your personal information for longer than our general retention policy.
Donations
If you donate to the Ulster Unionist Party, we will ask for your name, address, email address and telephone numbers to assist us process your donation, and if you donate more than £500, to check that you are on the Electoral Register. We will also ask for payment details such as debit/credit card numbers and expiry dates. We will retain cheque payment details if that is your payment method of choice. This information will be retained in our database.
If you donate more £1,500 to an Ulster Unionist Party accounting unit such as a local constituency association during a calendar year or more than £7,500 to the Ulster Unionist Party centrally during a calendar year we are obliged under law to inform the Electoral Commission who will publish this information. We will supply them with your name and the amount of your donation.
Other Sources of information
We may also collect information from other sources such as the Electoral Register, Census and other publicly available documentation.
Information on children
The Ulster Unionist Party will not knowingly process any personal details from individuals under the age of 18 without parental/guardian consent.
Links to other sites
Our website may contain links to other websites. The Ulster Unionist Party is not responsible for the Privacy Policies or content of other sites. You should make yourself aware of the Privacy Policies of these other websites if you are concerned about the information they are collecting about you.
Unsubscribing
If you no longer wish to receive communications from the Ulster Unionist Party and want to be deleted from our database, please contact us directly by writing to us at the address above or emailing us at [email protected]. You may remove your details at any time.
Correcting/Updating Information
If you wish to amend your personal details which we hold please contact us in writing at the above address or email us at [email protected]. You may amend your details at any time.
Changes to this Privacy Policy
We may change this policy from time to time so we would ask that you check it occasionally so that you are up to date with the most recent version that applies. If you have any queries, please contact the Data Protection Officer in the Ulster Unionist Party at the contact details listed above.